Updated April 2025
Canada Day Distance Classic (CDDC) is the sole owner of the information collected on its sites and through other means. We will not sell, share, rent, or otherwise disclose this information to other parties other than as disclosed in this statement. CDDC collects information from our members and website users in a variety of ways.
The CDDC website contains links to other sites. Please be aware that CDDC is not responsible for the privacy practices of other websites. We encourage our users to take appropriate precautions when leaving our website and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the CDDC.
No registration is required to read the CDDC website. Only duly authorized staff or a representative of the CDDC may post information or materials on the CDDC public website. Only authorized staff, volunteers, and registered participants may access private CDDC sections of the website. Only CDDC staff may post materials there. CDDC collects information from our users at several different points throughout our website and from other sources. This section describes these points of collection.
In order to register for an event hosted by CDDC, an individual is required to give contact information such as name, address, phone number, and email address, as well as other information about him or her, including, but not limited to age, sex, emergency contact information, etc. This information is used for race administration, participant communication, and safety purposes.
Volunteers who register to support CDDC events provide contact information such as name, email address, and phone number. This information is used to coordinate volunteer activities and communicate event details.
The CDDC is committed to protecting our donors' privacy. Our donors expect that we will use their support wisely. We value our donors' trust, and we recognize that maintaining this trust requires us to be transparent and accountable to our supporters and the public at all times. CDDC collects, uses, and discloses personal information only for certain purposes that are identified to the donor. We may use information to establish and manage our relationship with a donor. We obtain relevant personal information about donors lawfully and fairly. The main uses for this information involves raising money to reach our goals, to process gifts, and return appropriate receipts and thank you letters in accordance with Canada Revenue Agency regulations. We will occasionally release a list of our donors in order to publicly recognize and thank them for support of our organization. In such cases, other organizations and third parties will have access to our donor names and in some cases donation amounts.
The CDDC does not sell, trade, or rent the information and contents of active donor files to others. The CDDC does not share donor email addresses to third parties. The CDDC only uses and discloses personal information with donor permission. Donor permission can be in writing or implied, either verbally and/or electronically. A donor may withdraw permission to collect, use, and disclose personal information at any time by giving the CDDC reasonable notice, subject to legal or contractual obligations. A donor may opt out of sharing of any information, including name and address, by emailing the race team at info@canadadaydistanceclassic.ca. When a donor has communicated a desire to opt out of the disclosure of his or her information, CDDC will not include the donor's data to another organization or third party.
The personal information in our possession shall be kept accurate and up-to-date. Donors may always correct their personal information if they believe that our records are not correct. If a donor feels that any of our information about them is inaccurate or incomplete, the donor has the right to ask us to change it or delete it. If a donor's personal information is wrong in any way, CDDC will make the required changes.
An individual donor may request to be permanently deleted from the CDDC database by providing a signed affidavit verifying their identity and requesting that their personal information be permanently deleted from the CDDC's database, and any other online accounts, CDDC may use to contact or store specific information about the individual.
If a user subscribes to our newsletter(s), print or digital, we ask for contact information such as name, address, and email address. This contact information is managed by the CDDC according to this privacy policy. The CDDC uses MailChimp to house our email list and for sending emails to our email subscribers, members, and other contacts that we have legally obtained. CDDC does not sell its email list to third parties. All recipients of the emailed newsletter may unsubscribe using the feature offered by our provider.
No sensitive information (such as credit card number and/or social insurance number), is collected directly by the CDDC website. As outlined above, the CDDC may partner with reputable third-party internet commerce sites that may collect donations, individual participant data, or process payments. These parties are solely responsible for the content and security of their site. The CDDC is not responsible for the security of these sites, however the CDDC makes every effort to select reputable service providers. Please review the privacy policies of these third-party providers. All of our users' information is restricted in our office. Only staff members who need the information to perform a specific job (for example, our accountant or a race management team member) are granted access to personally identifiable information.
If you have any questions about the security at the office, you can send an email to info@canadadaydistanceclassic.ca.
From time to time, we may request information from users via surveys or contests. Participation in these contests or surveys is completely voluntary, and thus the user has a choice about whether or not to disclose the information requested. Information requested may include contact information (such as name and address), and demographic information (such as postal code, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the operations of the CDDC. Information from these contests and surveys may be combined with other information we have about you.
We use IP addresses to analyze trends, administer the site, track user's movement, and gather broad demographic information for aggregate use (e.g. statistics). IP addresses are not linked to personally identifiable information.
The CDDC website uses cookies solely for navigation control within forums, opinion polls and error reporting. No identifying data is collected through cookies.
We will share aggregated demographic information about our website users with users, partners and advertisers. This is not linked to any personal information that can identify any individual person.
We may also collect information from people through other means such as on the telephone, by email, on paper, and in person. This privacy policy governs the use and disclosure of that information as well.
The CDDC will occasionally share information with other CDDC entities and third parties. This section describes what information we share and with whom.
CDDC employees, as well as CDDC committee members, sub-committee members, and CDDC board members, may have their name, address, phone number(s), and email (work and/or home for each) listed both on the website and in print for contact purposes. Any person who accepts an official position with CDDC agrees to have his/her/their contact information made available to CDDC's members and the public, unless requested otherwise. The CDDC is required to share contact information on all CDDC board members and staff with the Canada Revenue Agency.
Some individuals may have their biographies posted on the CDDC website or otherwise published by the CDDC. These people agree to have certain information about them communicated to the public, including, but not limited to name, home city and province, age, educational background, etc.
The CDDC partners with charitable organizations including the Terry Fox Foundation and ALS Canada. When participants register to run for a charity team, their registration information may be shared with the applicable charity partner for fundraising coordination and acknowledgment purposes. Participants will be informed of this sharing at the time of registration.
Protecting the privacy of the young is especially important. For that reason, we adhere to Canadian privacy laws including PIPEDA (Personal Information Protection and Electronic Documents Act) and applicable provincial legislation. The CDDC does not collect contact information on children under the age of 12 years.
We avoid collecting more information than necessary when offering children's activities. The CDDC may maintain a database of children's running programs, but the contact information collected will be for the adults over 18 years of age responsible for organizing said programs. We also follow strict rules when sending email to minors.
CDDC complies with all applicable federal and provincial laws and regulations governing security procedures and breach of security procedures, including PIPEDA. This website takes every reasonable precaution to protect users' information. When users submit sensitive information via the website, the information is protected both on- and off-line.
We make every reasonable effort to protect users' information on-line and off-line. Access to users' information is restricted in our organization. Only those employees who need the information to perform their job are granted access to personally identifiable information. All employees are kept up-to-date on our security and privacy practices.
Participants will receive communications from the CDDC and others as referenced in this privacy policy. Participants may opt in or out of various communications by emailing info@canadadaydistanceclassic.ca and requesting non-mailing status.
If a user's information changes (such as a postal code), we will endeavor to provide a way to correct, update or remove that data provided to us. This can usually be done utilizing the online facilities provided on the CDDC website or by emailing info@canadadaydistanceclassic.ca.
If CDDC changes its privacy policy, we will post a notice of the change on the homepage of our website for at least seven days so our users are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point CDDC decides to use personally identifiable information in a manner different from that stated at the time it was collected, users will have a choice whether to consent to such use. We will use information in accordance with the privacy policy under which the information was collected.
A link to the privacy policy will always be posted on the homepage of the CDDC website or a copy can be obtained by emailing or writing to info@canadadaydistanceclassic.ca.
Canada Day Distance Classic
Email: info@canadadaydistanceclassic.ca
Website: https://canadadaydistanceclassic.ca